Relocating an office can be a hugely stressful undertaking. It’s the second most stressful task for managers, says a report from E.ON. In addition, about 78 percent of companies put off taking that step. They’d rather make do with cramped offices that leave their teams woefully inefficient in a bid to avoid moving day stress. If you’re planning for your organization’s relocation, here are considerations to help you minimize the disruption.
Hire pros instead of relying on your in-house team to load and unload those boxes of equipment, workstations, and more. Employees aren’t trained movers, so they may get into accidents, hurt themselves, or damage the equipment. That can lead to a lot of headaches. Hiring experts that offer office moving services in Denver, CO, eliminates all those problems.
Costs can tally up quickly for your moving day costs. Issues may keep coming up. Try to stay on top of your budget. It’s vital to determine moving rates beforehand to prepare your funds. Some companies have upcharges, though, so ask about that before hiring a crew. A trustworthy company will be transparent with you about the costs, so that’s a consideration to keep in mind.
Who needs to know that you’re moving offices? Inform everyone on your list. That list should include your clients, business partners, vendors or service providers, bank, insurance companies, and more. Update your address everywhere, from your site and cards to your social media channels, receipts, invoices, flyers, and more.
What will you do with your existing office furniture? Can you use all of them for the new office? Do you want to upgrade some of those chairs or workstations? Think about that, so you won’t have to bring all your office furniture to the new location. Either sell or donate some of them beforehand.
The more you plan the move, the more problems you can prevent. Create a timeline of tasks, so you can tick off those items one by one. Give yourself more than enough time. And make sure you inform your employees of those plans. Inform them while it’s still months away, so they can start preparing for moving day, too.
Make sure your people are involved in the process. Ask them for tips or advice. You may want to assign a moving head for each team or department. If issues come up, those employees can help you resolve those issues, so you won’t have to step in, especially if you’re also busy during moving day.